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The Florida RTS 6 form, known as the Employer’s Reciprocal Coverage Election, is a crucial document for employers operating across multiple jurisdictions. It allows employers to request coverage for certain employees who perform services in more than one state under Florida's reemployment tax law. This form requires employers to provide their Reemployment Tax Account Number, along with their name and the names of the employees they wish to cover. Employers must specify the jurisdictions where these employees work and the percentage of services performed in each state. Additionally, the form asks for details about the nature of the employer’s business and the specific work to be performed by the covered individuals. It is important to note that this election remains in effect until terminated according to the regulations set by the Florida Department of Revenue. Employers must also notify the covered individuals promptly after approval and comply with all applicable requirements. Failure to adhere to these stipulations could impact the reemployment assistance and unemployment compensation coverage for employees not listed on the form. Thus, understanding the RTS 6 form is essential for employers to ensure compliance and protect their workforce effectively.

Documents used along the form

The Florida RTS 6 form is essential for employers seeking to establish reciprocal coverage for employees working in multiple jurisdictions. In addition to this form, several other documents may be required to ensure compliance and streamline the process. Below is a list of related forms and documents that are often used alongside the RTS 6.

  • Form RTS-6A: This form is used to provide additional space for listing employees covered under the RTS 6 election. It is necessary when the number of employees exceeds the space available on the RTS 6 form.
  • Employer’s Notice of Election: After the RTS 6 is approved, employers must notify each individual covered by the election. This notice confirms their inclusion and outlines any relevant details regarding their coverage.
  • Unemployment Compensation Claim Form: Employees may need this form to file for unemployment benefits. It is important for individuals to understand their rights and the process of claiming benefits if they become unemployed.
  • State-Specific Reciprocal Coverage Agreements: Employers may need to review and complete agreements specific to each jurisdiction involved. These agreements outline the terms and conditions of reciprocal coverage.
  • Quarterly Wage Reports: Employers must submit these reports to document wages paid to employees. These reports are crucial for tax purposes and for ensuring compliance with state regulations.
  • Employee Tax Withholding Forms: Forms such as the W-4 are necessary for employees to indicate their tax withholding preferences. Employers should collect and maintain these forms for accurate payroll processing.
  • Business License Documentation: Proof of business licenses may be required to validate the employer's operations in multiple jurisdictions. This helps to establish legitimacy and compliance with local laws.
  • Proof of Employment Records: Employers should maintain detailed records of employment for all covered individuals. This includes contracts, job descriptions, and any relevant performance records.
  • Employee Handbook: A comprehensive handbook outlining company policies and procedures can be beneficial. It helps employees understand their rights and responsibilities, especially regarding their coverage under the RTS 6.

These documents work together to ensure that employers meet their obligations and that employees are adequately informed about their coverage and rights. Proper preparation and compliance can significantly ease the process of managing multi-jurisdictional employment issues.

Similar forms

The Florida RTS-6 form shares similarities with the IRS Form 940, which is used for reporting annual Federal Unemployment Tax Act (FUTA) taxes. Both documents focus on unemployment coverage, albeit at different jurisdictional levels. While the RTS-6 allows employers to elect coverage for employees working in multiple states, the IRS Form 940 consolidates this information at the federal level, ensuring compliance with federal unemployment tax obligations. Employers must provide details about their employees and the wages paid, making both forms essential for accurate tax reporting and compliance.

Another document that parallels the RTS-6 is the Multi-State Employer's Unemployment Insurance (UI) Application. This application is specifically designed for employers who operate in multiple states and need to navigate various unemployment insurance laws. Similar to the RTS-6, it facilitates the process of electing coverage for employees working across state lines. Both forms require employers to outline the nature of their business and the services performed by their employees, ensuring that all jurisdictions involved are informed and compliant with their respective regulations.

The Florida RTS-6 form is also akin to the State Unemployment Tax Act (SUTA) election forms used in various states. These forms allow employers to opt for unemployment tax coverage under specific state laws. Like the RTS-6, SUTA election forms require employers to identify covered employees and provide justification for their election. This ensures that the employees are adequately protected under the unemployment compensation laws of the respective states, thereby facilitating a smoother administrative process for employers operating in multiple jurisdictions.

Additionally, the RTS-6 can be compared to the Employer's Quarterly Federal Tax Return (Form 941). While Form 941 focuses on reporting payroll taxes, including federal income tax withheld and FICA taxes, it also touches upon unemployment tax obligations. Both forms require detailed information about employees and their wages. Employers must ensure accuracy in reporting to avoid penalties, making both forms critical in maintaining compliance with tax regulations at both the state and federal levels.

Finally, the RTS-6 form resembles the Wage and Tax Statement (Form W-2) that employers must provide to employees at the end of the year. While the W-2 reports individual earnings and tax withholdings, it also indirectly relates to the RTS-6 by ensuring that employees are correctly classified for unemployment insurance purposes. Both documents play a crucial role in the overall tax reporting ecosystem, helping to ensure that employees receive the benefits they are entitled to while employers fulfill their obligations under the law.

Obtain Answers on Florida Rts 6

  1. What is the Florida RTS 6 form?

    The Florida RTS 6 form is an Employer’s Reciprocal Coverage Election form. It allows employers to elect to cover certain employees who perform services in more than one jurisdiction under Florida's reemployment tax law. This form requires the employer to provide details about the employees, the nature of the business, and the reasons for the election.

  2. Who needs to fill out the RTS 6 form?

    Employers who have employees working in multiple states and wish to cover them under Florida's reemployment tax law must complete the RTS 6 form. This is particularly relevant for businesses with operations in various jurisdictions.

  3. What information is required on the RTS 6 form?

    The form requires the following information:

    • Employer’s name and reemployment tax account number
    • States where employees perform services
    • List of employees covered by the election, including their names and Social Security numbers
    • Nature of the employer’s business
    • Nature of work performed by the employees
    • Reason for requesting coverage in Florida
    • The effective date of the election
  4. How does an employer submit the RTS 6 form?

    The employer must submit two signed copies of the RTS 6 form for each jurisdiction listed, along with two additional copies. All copies should be sent to the Florida Department of Revenue at the specified address. The agency will then send two copies to each interested jurisdiction for approval.

  5. What happens after the RTS 6 form is submitted?

    After submission, the Florida Department of Revenue will review the election. The employer will be notified of the final action, whether the election is approved or disapproved. If approved, the election remains operative until terminated according to applicable regulations.

  6. Can an employer change or terminate the coverage election?

    Yes, the employer can terminate the election in accordance with the regulations of the Florida Department of Revenue. Specific procedures for termination should be followed as outlined by the agency.

  7. What is the significance of the effective date on the RTS 6 form?

    The effective date indicates when the coverage election becomes active. It must be the beginning of a calendar quarter. Employers should plan accordingly to ensure compliance with reemployment tax obligations.

  8. What are the confidentiality measures regarding Social Security numbers on the RTS 6 form?

    Social Security numbers provided on the RTS 6 form are used as unique identifiers for tax administration. They are confidential under Florida law and are not subject to public disclosure. Employers should ensure that they handle this information securely.

  9. What should an employer do if they need more space to list employees?

    If more space is required to list employees covered by the election, the employer should use and attach Form RTS-6A, which is designed for this purpose. This ensures that all necessary information is included for proper processing.

  10. Is there a requirement to notify employees about the election?

    Yes, the employer must provide notice to each individual covered by the election promptly after its approval. This notice must be on a form supplied by the Florida Department of Revenue, and copies should be filed with the agency.

Document Preview

Employer’s Reciprocal Coverage Election

RTS-6

R. 01/13

Rule 73B-10.037 Florida Administrative Code

 

Reemployment Tax Account Number

Employer’s Name: _______________________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The above employer hereby elects, subject to approval by the agencies involved, to cover certain individuals (those customarily performing services in more than one jurisdiction) named below and on any attached form, under the reemployment tax (formerly unemployment tax) law of Florida.

1.The employer accordingly requests the state of Florida, Department of Revenue to enter into a reciprocal coverage arrangement to that effect, with each of the following other “interested jurisdictions” (in which the individuals named under Item 2 perform some services for the employer, and under whose unemployment compensation laws they might otherwise be covered):

State

% Of Service

State

% Of Service

(If more space is required, use and attach Form RTS-6A, formerly UCS-6A)

2. List employees covered by this election:

Employee’s Name

Social Security

Employee’s Legal

Number

Residence

 

 

Basis for Election in Florida

a)Does some work in Florida

b)Residence in Florida

c)Related to a place of business in Florida

(If more space is required, use and attach Form RTS-6A, formerly UCS-6A)

3.Nature of employer’s business. _________________________________________________________________________

4.The employer has a place of business in the states listed above. ____________________________________________

5.Nature of work to be performed by the individual(s) listed under Item 2. ______________________________________

6.Employer’s reason for requesting coverage in Florida. _____________________________________________________

7.The employer requests that this election become effective as of the beginning of a calendar quarter, namely as of ______________________________________

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RTS-6

R. 01/13

Page 2

ELECTION (continued)

8.This election, if approved, shall remain operative, as to the individuals listed herewith, until terminated in accordance with the currently applicable regulations of the Florida Department of Revenue.

9.The employer hereby agrees to give each individual covered by this election a notice thereof, promptly after its approval, on a form to be supplied by the Florida Department of Revenue, and to ile copies thereof with said agency.

10.The employer hereby agrees to comply with any requirements applicable to this election under the Florida Department of Revenue.

11.To prevent this election from denying reemployment assistance/unemployment compensation coverage to workers not listed hereon, the employer hereby agrees with each interested jurisdiction approving this election that it may count the workers covered by this election, and their wages, as if this election did not apply, for the purpose

of determining whether the employer is covered by the law of such jurisdiction and whether any other workers employed by him are covered by said law.

SIGNED, for the employer by: ______________________________________________________________________________

Date: ____________________________________________ Title: _________________________________________________

APPROVAL by the state of Florida, Department of Revenue

The foregoing election is hereby approved, in accordance with the applicable regulations, as submitted by the elect- ing employer.

APPROVED for the state of Florida, Department of Revenue.

By: __________________________________________________

Date: ____________________________________________ Title: _________________________________________________

APPROVED by the interested jurisdiction of _________________________________________________________________

The foregoing is similarly approved.

Name of Agency: ______________________________________

By: __________________________________________________

Date: ____________________________________________ Title: _________________________________________________

NOTE: The employer should submit two (2) signed copies for each jurisdiction listed under item 1, plus two (2) additional copies. All copies should be sent to the state of Florida, Department of Revenue, P.O. Box 6510, Tallahassee, FL

32314-6510. Two copies will be sent to each “interested jurisdiction” for approval or disapproval. The employer will be notiied of the inal action.

Social security numbers (SSNs) are used by the Florida Department of Revenue as unique identiiers for the administration of Florida’s taxes. SSNs obtained for tax administration purposes are conidential under sections 213.053

and 119.071, Florida Statutes, and not subject to disclosure as public records. Collection of your SSN is authorized under state and federal law. Visit our Internet site at www.mylorida.com/dor and select “Privacy Notice” for more

information regarding the state and federal law governing the collection, use, or release of SSNs, including authorized exceptions.

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Dos and Don'ts

When filling out the Florida RTS-6 form, it’s essential to approach the task with care. Here are four things to keep in mind:

  • Do ensure accuracy: Double-check all entries for correctness, especially names and Social Security numbers.
  • Don't leave any required fields blank: Incomplete forms can lead to delays or denials of your request.
  • Do provide clear reasons for coverage: Clearly explain why you are requesting reciprocal coverage in Florida.
  • Don't forget to submit the correct number of copies: Remember to send two signed copies for each jurisdiction listed, plus two additional copies.